July 21, 2016 City Council
»
Call to Order
- Invocation
Pastor Andrew Jackson, Jr. of West Irving Church of God in Heaven Church, Irving, TX
Pledge of Allegiance
Call to Order
InvocationPastor Andrew Jackson, Jr. of West Irving Church of God in Heaven Church, Irving, TX
Pledge of Allegiance
»
Proclamations, Announcements, and Special Recognitions - Proclamations, Announcements, and Special Recognitions
Proclamations, Announcements, and Special Recognitions
Proclamations, Announcements, and Special Recognitions»
Citizens' Forum - Citizens' Forum
Citizens are invited to speak for three (3) minutes on matters relating to City government
and on items not listed on the regular agenda.
Public Hearing: Items 1 through 26
Citizens' Forum
Citizens' ForumCitizens are invited to speak for three (3) minutes on matters relating to City government
and on items not listed on the regular agenda.
Public Hearing: Items 1 through 26
»
Items 1 - 3 - 1 City Operations Update
2 Heritage Crossing Update
3 Public Hearing - Conflict of Interest Regarding Councilman Kyle Taylor
and His Employment as Coordinator of Volunteers for Irving Cares, Inc.,
and Irving Cares' Application for Community Development Block Grant
Funding for the 2016-17 Year and Future Years
Administrative Comments
1. This item is recommended by the Planning and Community Development
Department.
2. Irving Cares, Inc., has applied for grants of CDBG funds from the City of Irving for
the 2016-2017 budget year in the cumulative amount of $50,000.00.
3. In May of 2016, Kyle Taylor, who had been and remains employed as the
Coordinator of Volunteers for Irving Cares, Inc., was elected to serve as member of
the City of Irving City Council. In accordance with Chapter 271 of the Texas Local
Government Code, Councilman Taylor has executed a Conflict of Interest Affidavit
declaring a conflict of interest regarding City contracts with Irving Cares, Inc.
4. Federal regulations (24 CFR 570.611(d)) provides that in order to request a waiver
to HUD’s conflict of interest regulations, a full disclosure of the nature of the conflict
must be documented. This public hearing will allow the City to document the
disclosure of the conflict of interest, thereby allowing the City to request a waiver so
that the City may continue to contract with Irving Cares, Inc., to provide services to
Irving residents.
5. Councilman Taylor will not participate in the deliberation or vote on any CDBG
funding decisions by the City Council due to the conflict of interest issue. This
includes all discussions and votes on CDBG funding allocations and the City’s
Action Plan. Councilman Taylor will remove himself from the room any time these
items are before the City Council for discussion or action.
Recommendation
Input be taken under advisement.
Items 1 - 3
1 City Operations Update2 Heritage Crossing Update
3 Public Hearing - Conflict of Interest Regarding Councilman Kyle Taylor
and His Employment as Coordinator of Volunteers for Irving Cares, Inc.,
and Irving Cares' Application for Community Development Block Grant
Funding for the 2016-17 Year and Future Years
Administrative Comments
1. This item is recommended by the Planning and Community Development
Department.
2. Irving Cares, Inc., has applied for grants of CDBG funds from the City of Irving for
the 2016-2017 budget year in the cumulative amount of $50,000.00.
3. In May of 2016, Kyle Taylor, who had been and remains employed as the
Coordinator of Volunteers for Irving Cares, Inc., was elected to serve as member of
the City of Irving City Council. In accordance with Chapter 271 of the Texas Local
Government Code, Councilman Taylor has executed a Conflict of Interest Affidavit
declaring a conflict of interest regarding City contracts with Irving Cares, Inc.
4. Federal regulations (24 CFR 570.611(d)) provides that in order to request a waiver
to HUD’s conflict of interest regulations, a full disclosure of the nature of the conflict
must be documented. This public hearing will allow the City to document the
disclosure of the conflict of interest, thereby allowing the City to request a waiver so
that the City may continue to contract with Irving Cares, Inc., to provide services to
Irving residents.
5. Councilman Taylor will not participate in the deliberation or vote on any CDBG
funding decisions by the City Council due to the conflict of interest issue. This
includes all discussions and votes on CDBG funding allocations and the City’s
Action Plan. Councilman Taylor will remove himself from the room any time these
items are before the City Council for discussion or action.
Recommendation
Input be taken under advisement.
»
Item 4 - Public Hearing - Obtain Citizen Input on the Fiscal Year 2016-2017 Action
Plan for the Use of Funds from the United States Department of Housing
and Urban Development in the Amount of $2,819,66.00
Administrative Comments
1. This item is being recommended by the Planning and Community Development
Department.
2. In compliance with Federal requirements of the provision for citizen participation in
the development of the Fiscal Year 2016-2017 Action Plan, one prior public hearing
was conducted on June 15, 2016, at the Housing and Human Services Board
meeting. The public hearings include a presentation of an overview of the five-year
Consolidated Plan priorities and the primary objectives of the Community
Development Block Grant, Home Investment Partnerships Grant, and the
Emergency Solutions Grant. The public hearings also include a review of proposed
grant-funded activities, a discussion of challenges, and Fiscal Year 2016-2017
funding allocations.
3. In further compliance with the United States Department of Housing and Urban
Development (HUD) regulations, a draft version of the Fiscal Year 2016-2017
Action Plan was made available for public review and comment, beginning June 13,
2016, through July 20, 2016. Draft copies of the Fiscal Year 2016-2017 Action Plan
were made available online and were distributed to City Hall and the South Irving
Library. Notices of the public hearings and Request for Public Comment Regarding
the Fiscal Year 2016-2017 Action Plan were published in the Irving Rambler on
June 11, 2016.
4. This item was presented to the Community Services and Public Safety
Committee on June 23, 2016.
5. Following City Council approval of the Fiscal Year 2016-2017 Action Plan, the
documents will be submitted to HUD on or before August 15, 2016. Total
anticipated funding for Fiscal Year 2016-2017 ($2,819,696.00) is expected to be
available as of October 1, 2016, and includes the following: Community
Development Block Grant ($2,040,067.00), Home Investment Partnerships Grant
($594,173.00), and Emergency Solutions Grant ($185,456.00).
Recommendation
Input be taken under advisement.
Item 4
Public Hearing - Obtain Citizen Input on the Fiscal Year 2016-2017 ActionPlan for the Use of Funds from the United States Department of Housing
and Urban Development in the Amount of $2,819,66.00
Administrative Comments
1. This item is being recommended by the Planning and Community Development
Department.
2. In compliance with Federal requirements of the provision for citizen participation in
the development of the Fiscal Year 2016-2017 Action Plan, one prior public hearing
was conducted on June 15, 2016, at the Housing and Human Services Board
meeting. The public hearings include a presentation of an overview of the five-year
Consolidated Plan priorities and the primary objectives of the Community
Development Block Grant, Home Investment Partnerships Grant, and the
Emergency Solutions Grant. The public hearings also include a review of proposed
grant-funded activities, a discussion of challenges, and Fiscal Year 2016-2017
funding allocations.
3. In further compliance with the United States Department of Housing and Urban
Development (HUD) regulations, a draft version of the Fiscal Year 2016-2017
Action Plan was made available for public review and comment, beginning June 13,
2016, through July 20, 2016. Draft copies of the Fiscal Year 2016-2017 Action Plan
were made available online and were distributed to City Hall and the South Irving
Library. Notices of the public hearings and Request for Public Comment Regarding
the Fiscal Year 2016-2017 Action Plan were published in the Irving Rambler on
June 11, 2016.
4. This item was presented to the Community Services and Public Safety
Committee on June 23, 2016.
5. Following City Council approval of the Fiscal Year 2016-2017 Action Plan, the
documents will be submitted to HUD on or before August 15, 2016. Total
anticipated funding for Fiscal Year 2016-2017 ($2,819,696.00) is expected to be
available as of October 1, 2016, and includes the following: Community
Development Block Grant ($2,040,067.00), Home Investment Partnerships Grant
($594,173.00), and Emergency Solutions Grant ($185,456.00).
Recommendation
Input be taken under advisement.
»
Item 7 - Resolution - Authorizing a Request to the U.S. Department of Housing and
Urban Development for Approval of a Waiver of Conflict of Interest
Requirements Relative to the City of Irving Action Plan for 2016-2017 and
Future Years
Administrative Comments
1. This item is recommended by the Planning and Community Development
Department.
2. In compliance with the requirements of federal regulations (24 CFR 570.611(d)), the
City of Irving wishes to request an exception to HUD’s CDBG Conflict of Interest
regulations on behalf of Irving Cares, Inc.
3. This resolution authorizes staff to submit an application for a waiver from HUD’s
conflict of interest regulations relative to the City’s proposed CDBG, ESG and
HOME grant applications for 2016-2017 and the subsequent two years.
4. The City of Irving asserts that an exception in this case will further the purposes of
the Community Development Block Grant and the effective and efficient
administration of both programs, for the following reasons:
Irving Cares has been a regular applicant for and recipient of CDBG Grant funds
through the City, and Irving Cares has proven itself a successful user of CDBG
funds.
Irving Care’s receipt of CDBG funding preceded Councilman Kyle Taylor’s
election to the City of Irving City Council which has created a conflict of interest.
The current application for funding by Irving Cares is commensurate with the
funding sought and granted in prior years.
The City of Irving publicly solicits proposals for CDBG funding annually,
including for the 2016-2017 grant year.
Irving Cares is dedicated to serving low to moderate income persons, and is
dedicated to identifying and providing its residents with temporary assistance
and training to promote self-sufficiency.
Irving Cares has successfully documented its compliance with the CDBG
regulations and has fully exhausted its CDBG funding in prior years.
Councilman Taylor will play no role in the Irving Cares application and also will
not discuss or vote on any other CDBG funding allocation.
The CDBG funds sought by Irving Cares are critical to Irving Care’s ability to
carry out its Mission.
Irving Cares serves the public interest and the granting of this waiver will also
serve the public interest.
5. Approval of the waiver will allow the City Council to approve the 2016-2017 Action
Plan and associated funding allocations at its August 4, 2016 Council meeting.
Recommendation
The resolution be approved.
Item 7
Resolution - Authorizing a Request to the U.S. Department of Housing andUrban Development for Approval of a Waiver of Conflict of Interest
Requirements Relative to the City of Irving Action Plan for 2016-2017 and
Future Years
Administrative Comments
1. This item is recommended by the Planning and Community Development
Department.
2. In compliance with the requirements of federal regulations (24 CFR 570.611(d)), the
City of Irving wishes to request an exception to HUD’s CDBG Conflict of Interest
regulations on behalf of Irving Cares, Inc.
3. This resolution authorizes staff to submit an application for a waiver from HUD’s
conflict of interest regulations relative to the City’s proposed CDBG, ESG and
HOME grant applications for 2016-2017 and the subsequent two years.
4. The City of Irving asserts that an exception in this case will further the purposes of
the Community Development Block Grant and the effective and efficient
administration of both programs, for the following reasons:
Irving Cares has been a regular applicant for and recipient of CDBG Grant funds
through the City, and Irving Cares has proven itself a successful user of CDBG
funds.
Irving Care’s receipt of CDBG funding preceded Councilman Kyle Taylor’s
election to the City of Irving City Council which has created a conflict of interest.
The current application for funding by Irving Cares is commensurate with the
funding sought and granted in prior years.
The City of Irving publicly solicits proposals for CDBG funding annually,
including for the 2016-2017 grant year.
Irving Cares is dedicated to serving low to moderate income persons, and is
dedicated to identifying and providing its residents with temporary assistance
and training to promote self-sufficiency.
Irving Cares has successfully documented its compliance with the CDBG
regulations and has fully exhausted its CDBG funding in prior years.
Councilman Taylor will play no role in the Irving Cares application and also will
not discuss or vote on any other CDBG funding allocation.
The CDBG funds sought by Irving Cares are critical to Irving Care’s ability to
carry out its Mission.
Irving Cares serves the public interest and the granting of this waiver will also
serve the public interest.
5. Approval of the waiver will allow the City Council to approve the 2016-2017 Action
Plan and associated funding allocations at its August 4, 2016 Council meeting.
Recommendation
The resolution be approved.
»
Consent Agenda - CONSENT AGENDA
5 Approving Work Session Minutes for Wednesday, July 06, 2016
6 Approving Regular Meeting Minutes for Thursday, July 07, 2016
8 Resolution - Adopting a Prevailing Wage Rate for Use on City Construction
Contracts
Administrative Comments
1. This item is recommended by the Capital Improvement Program Department.
2. State law requires that prevailing wage rates be established for construction of a
public work, including a building, highway, road, excavation and repair work or other
project development or improvement.
3. Impact: By previous action, the Council adopted the Federally compiled Davis
Bacon Act wage standards pertaining to the use of prevailing wage rate for
construction of public works.
4. The Davis Bacon standards are most appropriate for typical public construction
projects such as streets, water, and sewer. Other wage standards are more
appropriate for building construction.
The North Texas Commercial Construction Industry Wage Survey is conducted
every other year by TEXO a chapter of the Associated General Contractors &
Associated Building Contractors, Independent Electrical Contractors, Hispanic
Contractors Association, Construction Financial Managers Association and the
North Texas Chapter of the American Subcontractors Association.
The members of each association, regardless of their labor affiliation either union or
non-union, are surveyed by an independent third party accounting firm who
compiles, tabulates and produces the final wage determinations for the survey.
The survey, which covers only commercial construction and not residential, highway
or heavy industrial projects, has been utilized by other municipalities and school
districts.
5. Based upon this information, it is staff’s opinion that it is in the City’s best interest to
adopt the TEXO wage rates for building construction and maintain the Davis Bacon
standard for all non-building projects.
Recommendation
The resolution be approved.
9 Resolution - Approving an Interlocal Agreement for Security and Peace
Officer Services Between the City of Irving and the Irving Independent
School District (IISD) to Maintain the School Resource Officer Program at
IISD Campuses
Administrative Comments
1. This item is recommended by the Police Department. It supports Strategic
Objective No. 4.1: Safeguard public safety, security and health.
2. Impact: This agreement will provide security and peace officer services to protect
IISD property and the safety and welfare of IISD students and personnel.
3. This is an annual agreement which takes effect August 1, 2016, and will continue
for additional one-year terms until terminated by either party, but not before August
1, 2017.
4. The Irving Independent School District shall pay the City 50% of the costs for one
Sergeant and 17 School Resource Officers’ salaries, retirement, health insurance,
workers compensation insurance, and unemployment insurance. The City’s portion
is estimated at $987,562.00, not including overtime. The funds are available in the
Police Department budget.
5. Payments will be in three equal payments as compensation due on December 1,
April 1, and August 1, in each year which this agreement is effective.
Recommendation
The resolution be approved.
10 Resolution - Approving Change Order No. 1 to RKM Utility Services, Inc.,
in the Amount of $98,914.50 for the Evergreen Street, Segundo Drive and
Glenwick Lane Water & Wastewater Improvement Project
Administrative Comments
1. This item is recommended by the Capital Improvement Program, Economic
Development and Water Utilities Departments. It supports Strategic Objective 2.4 –
Maintain and extend water, wastewater and storm water systems and Strategic
Objective 3.4-Complete “signature projects”, i.e., Heritage Crossing.
2. Impact: This work will install the water line and the wastewater line which will
service new homes developed as part of the Delaware Creek at Heritage Crossing
Phase I Project.
3. The installation will include 788 linear feet of 6-inch water line below the future
Renaissance Lane from Schulze to Sixth Street and associated connects. The
project will also include abandoning a portion of the existing wastewater line, which
conflicts with the development, as well as installation of 427 linear feet of 8-inch
wastewater line along the future alley to service the existing homes along Larry
Drive.
4. This change order increases the contract by $98,914.50 (5.04%) and zero calendar
days.
5. Staff has negotiated a fair and reasonable price for this change order based on
existing unit prices in the contract.
6. Funding in the amount of $98,914.50 is available in the Water and Sewer System
Non-Bond CIP Fund.
Recommendation
The resolution be approved.
11 Resolution - Approving a One-Year Renewal of the Continuum of Care
Grant from the United States Department of Housing and Urban
Development through the Dallas Area/Irving Continuum of Care in the
Amount of $116,422.00
Administrative Comments
1. This item is recommended by the Planning and Community Development
Department.
2. Impact: This grant resource allows the City of Irving to assist Irving residents
through the provision of housing and counseling.
3. In 2007, the City of Irving was awarded $415,740.00 over a five-year period through
the Dallas Area/Irving Continuum of Care, to house nine chronically homeless,
mentally disabled individuals and two homeless families with disabled family
members.
4. This item was presented to the Community Services and Public Safety
Committee on June 23, 2016.
5. The United States Department of Housing and Urban Development (HUD) requires
an annual competitive renewal of the application following the initial five-year
period. This is Irving’s fifth renewal.
6. The renewal period is from October 1, 2016 to September 30, 2017.
7. The Housing and Human Service Board approved the budget for this award at its
May 20, 2016 meeting.
8. The Dallas Area/Irving Continuum of Care applied to HUD for renewal on the City of
Irving’s behalf, and this is considered a competitive grant. The City of Irving was
awarded $116,422.00 for this purpose. Community social services agencies aid in
providing matching funds and services, and Metrocare Services acts as the lead
agency in this endeavor.
Recommendation
The resolution be approved.
Bids and Purchasing Items
Items 12 - 18
12 Resolution - Approving a Vendor/Member Contract Pursuant to a
Cooperative Purchasing Agreement Between the City of Irving and Staples
Contract & Commercial, Inc., in an Amount Not to Exceed $275,000.00 for
As-Needed Purchases of Office Supplies through National Joint Powers
Alliance (NJPA)
Administrative Comments
1. This item is recommended by the by the Financial Services Department –
Purchasing Division.
2. Impact: Establishment of a Vendor Member contract between the City of Irving and
Staples Contract & Commercial, Inc., for utilization of Contract No. 010615-SCC,
which expires on July 31, 2019, will allow the city to procure office supplies under
the best possible terms and conditions for the city.
3. Staples offers a volume rebate based on the annual amount of purchases. The city
has received a 2% rebate for the past two years.
4. Funding for Fiscal Year 2015-16 is available in various departmental budgets within
various funds, while funding for Fiscal Year 2016-17 is subject to budget
appropriation.
5. Because this contract runs from August 2016 through July 2017, it is possible that
more than the estimated amounts shown in the chart below may be spent in one
operating year or the other as long as there are budget funds available to
accommodate that year’s additional purchases and the total contract award amount
is not exceeded.
Vendor Contract Term
Total Estimated
Amount Fiscal Year(s)
Staples Contract & Commercial, Inc. 8/1/16 – 7/31/16
$50,000.00 2015-16
$225,000.00 2016-17
TOTAL NOT TO EXCEED AMOUNT $275,000.00
Recommendation
The resolution be approved.
13 Resolution - Approving and Accepting the Proposal from Banc of America
Public Capital Corp (BAPCC) for Lease Purchase Financing of Three
Ambulances, Two Rear Loader Refuse Trucks, and Two Fire Pumper
Trucks in the Estimated Annual Amount of $479,069.00
Administrative Comments
1. This item is recommended by the Financial Services Department.
2. Impact: The lease purchase financing structure allows the city to purchase high
dollar value equipment necessary to the health, safety and welfare of the residents.
This will help maintain an acceptable fund balance in the Vehicle and Equipment
Replacement Fund sufficient for emergencies or unforeseen circumstances. The
terms of the lease provide a mechanism to pay for the equipment within its useful
life and at the same time deferring a portion of this cost to future years.
3. The City received four responses to a request for proposals for the lease purchase
financing of three ambulances and two rear loaders over a four year period, and two
pumper trucks over a five year period. The proposal submitted by BAPCC provides
the lowest and most favorable financing terms for this equipment, with interest rates
of 1.44% for the four year period, resulting in $31,636.76 in total interest payments
on a principal amount of $915,475.00, and 1.49% for the five year period, resulting
in $50,389.30 in total interest payments on a principal amount of $1,161,064.00.
The total interest to be paid for both the four and five year financing is $82,026.06.
4. Funding will begin in Fiscal Year 2016-17, and is subject to budget appropriation for
Fiscal Years 2016-17 through 2020-21 within the Vehicle and Equipment
Replacement Fund.
Vendor Description
Est. Annual
Expenditure
Fund(s)
Fiscal
Year(s)
Banc of America
Public Capital
Corp
Lease Purchase Financing
4 Year Amortization
(3 Ambulances, 2 Rear Loader
Refuse Trucks)
$236,778.00
Vehicle &
Equipment
Replacement
2016-17
$236,778.00 2017-18
$236,778.00 2018-19
$236,778.00 2019-20
Lease Purchase Financing
5 Year Amortization
(2 Pumper Trucks)
$242,291.00
Vehicle &
Equipment
Replacement
2016-17
$242,291.00 2017-18
$242,291.00 2018-19
$242,291.00 2019-20
$242,291.00 2020-21
TOTAL ESTIMATED AMOUNT $2,158,567.00
Recommendation
The resolution be approved.
14 Resolution - Renewing the Two-Year Contract with Concentra Health
Services in the Estimated Amount of $30,000.00 Annually for Medical and
Occupational Health Fitness Services
Administrative Comments
1. This item is recommended by the Human Resources Department.
2. Impact: Health services such as immunizations, random drug testing, and physical
assessments for civil service and general government city employees; occupational
health services for all city employees; and pre-employment screening services allow
compliance with all applicable laws, statutes, and regulations and enhance
employee health and safety by ensuring that applicants and employees meet the
physical and environmental requirements of the position for which they are being
considered.
3. This renewal establishes the continuation of a contract to provide medical and
occupational health fitness services. The original contract was awarded as the
result of a formal request for proposals process. The current contract expires on
July 31, 2016. This is the second and final renewal option available through this
contract.
4. Funding for Fiscal Year 2015-16 is available in various departmental budgets within
the General Fund, while funding for Fiscal Years 2016-17 and 2017-18 is subject to
budget appropriation.
5. Because this contract runs August 2016 through July 2018, it is possible that more
than the estimated amounts shown in the chart below may be spent in one
operating year or the other as long as there are budget funds available to
accommodate that year’s additional purchases and the total contract award amount
is not exceeded.
Vendor Contract Term
Total Est.
Expenditure
Fund(s)
Fiscal
Year(s)
Concentra Health
Services
8/1/16 – 7/31/18
$ 5,000.00
General
2015-16
$30,000.00 2016-17
$25,000.00 2017-18
TOTAL NOT TO EXCEED AMOUNT $60,000.00
Recommendation
The resolution be approved.
15 Resolution - Renewing the Annual Contract with Glass Doctor of North
Texas in an Amount Not to Exceed $150,000.00 for Glass Replacement
Services
Administrative Comments
1. This item is recommended by the Building & Equipment Services Department and
the Parks & Recreation Department.
2. Impact: Glass breakage must be responded to quickly and efficiently in order to
maintain the security and safety of City of Irving facilities. There are over 70 city
facilities with glass that may require the services of this contract
3. This renewal establishes an annual contract for the continuation of providing glass
replacement services on an as-needed basis. The original contract was awarded on
the basis of competitive bids. The current contract expires July 31, 2016. This is
the first of two one-year renewal options.
4. Funding for Fiscal Year 2015-16 is available in various departmental budgets within
various funds, while funding for Fiscal Year 2016-17 is subject to budget
appropriation.
5. Because this annual contract runs from August 1, 2016 through July 31, 2017, it is
possible that more than the estimated amounts shown in the chart below may be
spent in one operating year or the other as long as there are budget funds available
to accommodate that year’s additional purchases and the total contract award
amount is not exceeded.
Vendor Contract Term
Total Estimated
Amount Fiscal Year(s)
Glass Doctor of North
Texas
8/1/16 – 7/31/17
$ 21,000.00 2015-16
$129,000.00 2016-17
TOTAL NOT TO EXCEED AMOUNT $150,000.00
Recommendation
The resolution be approved.
16 Resolution - Approving a Vendor/Member Contract Pursuant to a
Cooperative Purchasing Agreement Between the City of Irving and Gomez
Floor Covering, Inc., in the Total Estimated Amount of $220,000.00 for As-
Needed Flooring Purchases and Repair and Installation Services through
the State of Texas Local Government Statewide Cooperative Purchasing
Program Administered by the Texas Association of School Boards (The
BuyBoard Program) and Authorizing the Mayor to Execute the Contract
Administrative Comments
1. This item is recommended by the Building & Equipment Services Department –
Facilities Division, the Parks & Recreation Department, the Irving Arts Center, and
the Financial Services Department – Purchasing Division.
2. Impact: Establishment of a Vendor/Member Contract between the City of Irving and
Gomez Floor Covering, Inc., for utilization of BuyBoard Contract No. 476-15, which
expires on March 31, 2017, will allow the city to purchase flooring coverings and
repair and install under the best possible terms and conditions for the city.
3. Approval of this contract supports as-needed purchase and installation of floor
coverings through the designated BuyBoard contract for the specified contract term.
4. Funding for Fiscal Year 2015-16 is available in various departmental budgets within
various funds, while funding for Fiscal Year 2016-17 is subject to budget
appropriation.
5. Because this contract runs from July 22, 2016, through March 31, 2017, it is
possible that more than the estimated amounts shown in the chart below may be
spent in one operating year or the other as long as there are budget funds available
to accommodate that year’s additional purchases and the total contract award
amount is not exceeded.
Vendor Contract Term
Total Estimated
Amount Fiscal Year
Gomez Floor
Covering, Inc.
7/22/16 – 3/31/17
$30,000.00 2015-16
$190,000.00 2016-17
TOTAL $220,000.00
Recommendation
The resolution be approved.
17 Resolution - Approving and Accepting the Bid of Dealers Electrical Supply,
Inc., in an Amount Not to Exceed $75,000.00 for Lighting Supplies
Administrative Comments
1. This item is recommended by the Building & Equipment Services Department and
the Parks & Recreation Department.
2. Impact: Proper lighting of city facilities and park areas helps to enhance and
promote operational efficiency and provide safe and inviting parks, playgrounds and
athletic fields for residents.
3. This award establishes an annual contract for the continuation of providing lighting
supplies.
4. Funding for Fiscal Year 2015-16 is available in the Building & Equipment Services
and the Parks & Recreation Department budgets within the General Fund, while
funding for Fiscal Year 2016-17 is subject to budget appropriation.
5. Because this contract runs from August 1, 2016 through July 31, 2017, it is possible
that more than the estimated amounts shown in the chart below may be spent in
one operating year or the other as long as there are budget funds available to
accommodate that year’s additional purchases and the total contract award amount
is not exceeded.
Vendor Contract Term
Total
Estimated
Amount Fiscal Year(s)
Dealers Electrical Supply, Inc. 8/1/16 – 7/31/17
$12,500.00 2015-16
$62,500.00 2016-17
TOTAL NOT TO EXCEED AMOUNT $75,000.00
Recommendation
The resolution be approved.
18 Resolution - Approving a Vendor/Member Contract Pursuant to a
Cooperative Purchasing Agreement between the City of Irving and
FleetCor Technologies dba Fuelman, in the Total Estimated Amount of
$216,000.00 for the Fleet Fuel Card Program through The Cooperative
Purchasing Network (TCPN), which is Sponsored by Region IV Education
Service Center
Administrative Comments
1. This item is recommended by the Building & Equipment Services Department –
Fleet Services Division.
2. Impact: Establishment of a Vendor/Member Contract between the City of Irving and
FleetCor Technologies dba Fuelman, for utilization of TCPN Contract No. R5127,
which expires on March 31, 2017, will allow the city to purchase fuel from affiliated
stations under the best possible terms and conditions for the city.
3. City vehicles can be fueled at different locations throughout the city with less travel
time to sites thus reducing fuel consumption and vehicle out of service time. Fleet
fuel cards are issued primarily for vehicles used by Police and Fire personnel.
4. Actual price per gallon will fluctuate based on the current market, but the contract
price per gallon markup to the Oil Pricing Index Summary (OPIS) daily pricing of
$0.1025 per gallon for unleaded and $0.1325 per gallon for diesel is fixed. The
OPIS daily pricing stated will provide a significant cost savings from the last contract
in the amount of $0.0275 discount on unleaded fuel and $0.0075 discount on diesel
fuel purchases.
5. Funding for Fiscal Year 2015-16 is available in the Building & Equipment Services
Department – Fleet Services Division budget within the Garage Fund, while funding
for Fiscal Year 2016-2017 is subject to budget appropriation.
6. Because this contract runs August 1, 2016 through March 31, 2017, it is possible
that more than the estimated amounts shown in the chart below may be spent in
one operating year or the other as long as there are budget funds available to
accommodate that year’s additional purchases and the total contract award amount
is not exceeded.
Vendor Contract Term
Total Estimated
Amount Fiscal Year(s)
FleetCor Technologies dba
Fuelman
8/1/16 – 3/31/17
$54,000.00 2015-16
$162,000.00 2016-17
TOTAL $216,000.00
Recommendation
The resolution be approved.
Consent Agenda
CONSENT AGENDA5 Approving Work Session Minutes for Wednesday, July 06, 2016
6 Approving Regular Meeting Minutes for Thursday, July 07, 2016
8 Resolution - Adopting a Prevailing Wage Rate for Use on City Construction
Contracts
Administrative Comments
1. This item is recommended by the Capital Improvement Program Department.
2. State law requires that prevailing wage rates be established for construction of a
public work, including a building, highway, road, excavation and repair work or other
project development or improvement.
3. Impact: By previous action, the Council adopted the Federally compiled Davis
Bacon Act wage standards pertaining to the use of prevailing wage rate for
construction of public works.
4. The Davis Bacon standards are most appropriate for typical public construction
projects such as streets, water, and sewer. Other wage standards are more
appropriate for building construction.
The North Texas Commercial Construction Industry Wage Survey is conducted
every other year by TEXO a chapter of the Associated General Contractors &
Associated Building Contractors, Independent Electrical Contractors, Hispanic
Contractors Association, Construction Financial Managers Association and the
North Texas Chapter of the American Subcontractors Association.
The members of each association, regardless of their labor affiliation either union or
non-union, are surveyed by an independent third party accounting firm who
compiles, tabulates and produces the final wage determinations for the survey.
The survey, which covers only commercial construction and not residential, highway
or heavy industrial projects, has been utilized by other municipalities and school
districts.
5. Based upon this information, it is staff’s opinion that it is in the City’s best interest to
adopt the TEXO wage rates for building construction and maintain the Davis Bacon
standard for all non-building projects.
Recommendation
The resolution be approved.
9 Resolution - Approving an Interlocal Agreement for Security and Peace
Officer Services Between the City of Irving and the Irving Independent
School District (IISD) to Maintain the School Resource Officer Program at
IISD Campuses
Administrative Comments
1. This item is recommended by the Police Department. It supports Strategic
Objective No. 4.1: Safeguard public safety, security and health.
2. Impact: This agreement will provide security and peace officer services to protect
IISD property and the safety and welfare of IISD students and personnel.
3. This is an annual agreement which takes effect August 1, 2016, and will continue
for additional one-year terms until terminated by either party, but not before August
1, 2017.
4. The Irving Independent School District shall pay the City 50% of the costs for one
Sergeant and 17 School Resource Officers’ salaries, retirement, health insurance,
workers compensation insurance, and unemployment insurance. The City’s portion
is estimated at $987,562.00, not including overtime. The funds are available in the
Police Department budget.
5. Payments will be in three equal payments as compensation due on December 1,
April 1, and August 1, in each year which this agreement is effective.
Recommendation
The resolution be approved.
10 Resolution - Approving Change Order No. 1 to RKM Utility Services, Inc.,
in the Amount of $98,914.50 for the Evergreen Street, Segundo Drive and
Glenwick Lane Water & Wastewater Improvement Project
Administrative Comments
1. This item is recommended by the Capital Improvement Program, Economic
Development and Water Utilities Departments. It supports Strategic Objective 2.4 –
Maintain and extend water, wastewater and storm water systems and Strategic
Objective 3.4-Complete “signature projects”, i.e., Heritage Crossing.
2. Impact: This work will install the water line and the wastewater line which will
service new homes developed as part of the Delaware Creek at Heritage Crossing
Phase I Project.
3. The installation will include 788 linear feet of 6-inch water line below the future
Renaissance Lane from Schulze to Sixth Street and associated connects. The
project will also include abandoning a portion of the existing wastewater line, which
conflicts with the development, as well as installation of 427 linear feet of 8-inch
wastewater line along the future alley to service the existing homes along Larry
Drive.
4. This change order increases the contract by $98,914.50 (5.04%) and zero calendar
days.
5. Staff has negotiated a fair and reasonable price for this change order based on
existing unit prices in the contract.
6. Funding in the amount of $98,914.50 is available in the Water and Sewer System
Non-Bond CIP Fund.
Recommendation
The resolution be approved.
11 Resolution - Approving a One-Year Renewal of the Continuum of Care
Grant from the United States Department of Housing and Urban
Development through the Dallas Area/Irving Continuum of Care in the
Amount of $116,422.00
Administrative Comments
1. This item is recommended by the Planning and Community Development
Department.
2. Impact: This grant resource allows the City of Irving to assist Irving residents
through the provision of housing and counseling.
3. In 2007, the City of Irving was awarded $415,740.00 over a five-year period through
the Dallas Area/Irving Continuum of Care, to house nine chronically homeless,
mentally disabled individuals and two homeless families with disabled family
members.
4. This item was presented to the Community Services and Public Safety
Committee on June 23, 2016.
5. The United States Department of Housing and Urban Development (HUD) requires
an annual competitive renewal of the application following the initial five-year
period. This is Irving’s fifth renewal.
6. The renewal period is from October 1, 2016 to September 30, 2017.
7. The Housing and Human Service Board approved the budget for this award at its
May 20, 2016 meeting.
8. The Dallas Area/Irving Continuum of Care applied to HUD for renewal on the City of
Irving’s behalf, and this is considered a competitive grant. The City of Irving was
awarded $116,422.00 for this purpose. Community social services agencies aid in
providing matching funds and services, and Metrocare Services acts as the lead
agency in this endeavor.
Recommendation
The resolution be approved.
Bids and Purchasing Items
Items 12 - 18
12 Resolution - Approving a Vendor/Member Contract Pursuant to a
Cooperative Purchasing Agreement Between the City of Irving and Staples
Contract & Commercial, Inc., in an Amount Not to Exceed $275,000.00 for
As-Needed Purchases of Office Supplies through National Joint Powers
Alliance (NJPA)
Administrative Comments
1. This item is recommended by the by the Financial Services Department –
Purchasing Division.
2. Impact: Establishment of a Vendor Member contract between the City of Irving and
Staples Contract & Commercial, Inc., for utilization of Contract No. 010615-SCC,
which expires on July 31, 2019, will allow the city to procure office supplies under
the best possible terms and conditions for the city.
3. Staples offers a volume rebate based on the annual amount of purchases. The city
has received a 2% rebate for the past two years.
4. Funding for Fiscal Year 2015-16 is available in various departmental budgets within
various funds, while funding for Fiscal Year 2016-17 is subject to budget
appropriation.
5. Because this contract runs from August 2016 through July 2017, it is possible that
more than the estimated amounts shown in the chart below may be spent in one
operating year or the other as long as there are budget funds available to
accommodate that year’s additional purchases and the total contract award amount
is not exceeded.
Vendor Contract Term
Total Estimated
Amount Fiscal Year(s)
Staples Contract & Commercial, Inc. 8/1/16 – 7/31/16
$50,000.00 2015-16
$225,000.00 2016-17
TOTAL NOT TO EXCEED AMOUNT $275,000.00
Recommendation
The resolution be approved.
13 Resolution - Approving and Accepting the Proposal from Banc of America
Public Capital Corp (BAPCC) for Lease Purchase Financing of Three
Ambulances, Two Rear Loader Refuse Trucks, and Two Fire Pumper
Trucks in the Estimated Annual Amount of $479,069.00
Administrative Comments
1. This item is recommended by the Financial Services Department.
2. Impact: The lease purchase financing structure allows the city to purchase high
dollar value equipment necessary to the health, safety and welfare of the residents.
This will help maintain an acceptable fund balance in the Vehicle and Equipment
Replacement Fund sufficient for emergencies or unforeseen circumstances. The
terms of the lease provide a mechanism to pay for the equipment within its useful
life and at the same time deferring a portion of this cost to future years.
3. The City received four responses to a request for proposals for the lease purchase
financing of three ambulances and two rear loaders over a four year period, and two
pumper trucks over a five year period. The proposal submitted by BAPCC provides
the lowest and most favorable financing terms for this equipment, with interest rates
of 1.44% for the four year period, resulting in $31,636.76 in total interest payments
on a principal amount of $915,475.00, and 1.49% for the five year period, resulting
in $50,389.30 in total interest payments on a principal amount of $1,161,064.00.
The total interest to be paid for both the four and five year financing is $82,026.06.
4. Funding will begin in Fiscal Year 2016-17, and is subject to budget appropriation for
Fiscal Years 2016-17 through 2020-21 within the Vehicle and Equipment
Replacement Fund.
Vendor Description
Est. Annual
Expenditure
Fund(s)
Fiscal
Year(s)
Banc of America
Public Capital
Corp
Lease Purchase Financing
4 Year Amortization
(3 Ambulances, 2 Rear Loader
Refuse Trucks)
$236,778.00
Vehicle &
Equipment
Replacement
2016-17
$236,778.00 2017-18
$236,778.00 2018-19
$236,778.00 2019-20
Lease Purchase Financing
5 Year Amortization
(2 Pumper Trucks)
$242,291.00
Vehicle &
Equipment
Replacement
2016-17
$242,291.00 2017-18
$242,291.00 2018-19
$242,291.00 2019-20
$242,291.00 2020-21
TOTAL ESTIMATED AMOUNT $2,158,567.00
Recommendation
The resolution be approved.
14 Resolution - Renewing the Two-Year Contract with Concentra Health
Services in the Estimated Amount of $30,000.00 Annually for Medical and
Occupational Health Fitness Services
Administrative Comments
1. This item is recommended by the Human Resources Department.
2. Impact: Health services such as immunizations, random drug testing, and physical
assessments for civil service and general government city employees; occupational
health services for all city employees; and pre-employment screening services allow
compliance with all applicable laws, statutes, and regulations and enhance
employee health and safety by ensuring that applicants and employees meet the
physical and environmental requirements of the position for which they are being
considered.
3. This renewal establishes the continuation of a contract to provide medical and
occupational health fitness services. The original contract was awarded as the
result of a formal request for proposals process. The current contract expires on
July 31, 2016. This is the second and final renewal option available through this
contract.
4. Funding for Fiscal Year 2015-16 is available in various departmental budgets within
the General Fund, while funding for Fiscal Years 2016-17 and 2017-18 is subject to
budget appropriation.
5. Because this contract runs August 2016 through July 2018, it is possible that more
than the estimated amounts shown in the chart below may be spent in one
operating year or the other as long as there are budget funds available to
accommodate that year’s additional purchases and the total contract award amount
is not exceeded.
Vendor Contract Term
Total Est.
Expenditure
Fund(s)
Fiscal
Year(s)
Concentra Health
Services
8/1/16 – 7/31/18
$ 5,000.00
General
2015-16
$30,000.00 2016-17
$25,000.00 2017-18
TOTAL NOT TO EXCEED AMOUNT $60,000.00
Recommendation
The resolution be approved.
15 Resolution - Renewing the Annual Contract with Glass Doctor of North
Texas in an Amount Not to Exceed $150,000.00 for Glass Replacement
Services
Administrative Comments
1. This item is recommended by the Building & Equipment Services Department and
the Parks & Recreation Department.
2. Impact: Glass breakage must be responded to quickly and efficiently in order to
maintain the security and safety of City of Irving facilities. There are over 70 city
facilities with glass that may require the services of this contract
3. This renewal establishes an annual contract for the continuation of providing glass
replacement services on an as-needed basis. The original contract was awarded on
the basis of competitive bids. The current contract expires July 31, 2016. This is
the first of two one-year renewal options.
4. Funding for Fiscal Year 2015-16 is available in various departmental budgets within
various funds, while funding for Fiscal Year 2016-17 is subject to budget
appropriation.
5. Because this annual contract runs from August 1, 2016 through July 31, 2017, it is
possible that more than the estimated amounts shown in the chart below may be
spent in one operating year or the other as long as there are budget funds available
to accommodate that year’s additional purchases and the total contract award
amount is not exceeded.
Vendor Contract Term
Total Estimated
Amount Fiscal Year(s)
Glass Doctor of North
Texas
8/1/16 – 7/31/17
$ 21,000.00 2015-16
$129,000.00 2016-17
TOTAL NOT TO EXCEED AMOUNT $150,000.00
Recommendation
The resolution be approved.
16 Resolution - Approving a Vendor/Member Contract Pursuant to a
Cooperative Purchasing Agreement Between the City of Irving and Gomez
Floor Covering, Inc., in the Total Estimated Amount of $220,000.00 for As-
Needed Flooring Purchases and Repair and Installation Services through
the State of Texas Local Government Statewide Cooperative Purchasing
Program Administered by the Texas Association of School Boards (The
BuyBoard Program) and Authorizing the Mayor to Execute the Contract
Administrative Comments
1. This item is recommended by the Building & Equipment Services Department –
Facilities Division, the Parks & Recreation Department, the Irving Arts Center, and
the Financial Services Department – Purchasing Division.
2. Impact: Establishment of a Vendor/Member Contract between the City of Irving and
Gomez Floor Covering, Inc., for utilization of BuyBoard Contract No. 476-15, which
expires on March 31, 2017, will allow the city to purchase flooring coverings and
repair and install under the best possible terms and conditions for the city.
3. Approval of this contract supports as-needed purchase and installation of floor
coverings through the designated BuyBoard contract for the specified contract term.
4. Funding for Fiscal Year 2015-16 is available in various departmental budgets within
various funds, while funding for Fiscal Year 2016-17 is subject to budget
appropriation.
5. Because this contract runs from July 22, 2016, through March 31, 2017, it is
possible that more than the estimated amounts shown in the chart below may be
spent in one operating year or the other as long as there are budget funds available
to accommodate that year’s additional purchases and the total contract award
amount is not exceeded.
Vendor Contract Term
Total Estimated
Amount Fiscal Year
Gomez Floor
Covering, Inc.
7/22/16 – 3/31/17
$30,000.00 2015-16
$190,000.00 2016-17
TOTAL $220,000.00
Recommendation
The resolution be approved.
17 Resolution - Approving and Accepting the Bid of Dealers Electrical Supply,
Inc., in an Amount Not to Exceed $75,000.00 for Lighting Supplies
Administrative Comments
1. This item is recommended by the Building & Equipment Services Department and
the Parks & Recreation Department.
2. Impact: Proper lighting of city facilities and park areas helps to enhance and
promote operational efficiency and provide safe and inviting parks, playgrounds and
athletic fields for residents.
3. This award establishes an annual contract for the continuation of providing lighting
supplies.
4. Funding for Fiscal Year 2015-16 is available in the Building & Equipment Services
and the Parks & Recreation Department budgets within the General Fund, while
funding for Fiscal Year 2016-17 is subject to budget appropriation.
5. Because this contract runs from August 1, 2016 through July 31, 2017, it is possible
that more than the estimated amounts shown in the chart below may be spent in
one operating year or the other as long as there are budget funds available to
accommodate that year’s additional purchases and the total contract award amount
is not exceeded.
Vendor Contract Term
Total
Estimated
Amount Fiscal Year(s)
Dealers Electrical Supply, Inc. 8/1/16 – 7/31/17
$12,500.00 2015-16
$62,500.00 2016-17
TOTAL NOT TO EXCEED AMOUNT $75,000.00
Recommendation
The resolution be approved.
18 Resolution - Approving a Vendor/Member Contract Pursuant to a
Cooperative Purchasing Agreement between the City of Irving and
FleetCor Technologies dba Fuelman, in the Total Estimated Amount of
$216,000.00 for the Fleet Fuel Card Program through The Cooperative
Purchasing Network (TCPN), which is Sponsored by Region IV Education
Service Center
Administrative Comments
1. This item is recommended by the Building & Equipment Services Department –
Fleet Services Division.
2. Impact: Establishment of a Vendor/Member Contract between the City of Irving and
FleetCor Technologies dba Fuelman, for utilization of TCPN Contract No. R5127,
which expires on March 31, 2017, will allow the city to purchase fuel from affiliated
stations under the best possible terms and conditions for the city.
3. City vehicles can be fueled at different locations throughout the city with less travel
time to sites thus reducing fuel consumption and vehicle out of service time. Fleet
fuel cards are issued primarily for vehicles used by Police and Fire personnel.
4. Actual price per gallon will fluctuate based on the current market, but the contract
price per gallon markup to the Oil Pricing Index Summary (OPIS) daily pricing of
$0.1025 per gallon for unleaded and $0.1325 per gallon for diesel is fixed. The
OPIS daily pricing stated will provide a significant cost savings from the last contract
in the amount of $0.0275 discount on unleaded fuel and $0.0075 discount on diesel
fuel purchases.
5. Funding for Fiscal Year 2015-16 is available in the Building & Equipment Services
Department – Fleet Services Division budget within the Garage Fund, while funding
for Fiscal Year 2016-2017 is subject to budget appropriation.
6. Because this contract runs August 1, 2016 through March 31, 2017, it is possible
that more than the estimated amounts shown in the chart below may be spent in
one operating year or the other as long as there are budget funds available to
accommodate that year’s additional purchases and the total contract award amount
is not exceeded.
Vendor Contract Term
Total Estimated
Amount Fiscal Year(s)
FleetCor Technologies dba
Fuelman
8/1/16 – 3/31/17
$54,000.00 2015-16
$162,000.00 2016-17
TOTAL $216,000.00
Recommendation
The resolution be approved.
»
Item 19 - Ordinance - Authorizing the Issuance of City of Irving, Texas, General
Obligation Refunding and Improvement Bonds, Series 2016; Levying a Tax
in Payment Thereof; Awarding the Sale Thereof; Authorizing the Execution
and Delivery of a Paying Agent/Registrar Agreement, and a Deposit
Agreement; Approving the Official Statement; Approving a Disclosure
Counsel Engagement Letter; and Enacting Other Provisions Incident and
Relating to the Subject and Purposes of This Ordinance
Administrative Comments
1. This item has been recommended by the Financial Services Department.
2. Impact: Approval of this Ordinance will provide financing for an array of public
improvements including Streets, Storm Drainage, Parks, Public Safety, City Building
Improvements and Firefighting Improvements.
3. The total amount of the bond sale will be approximately $44,000,000. The
Ordinance provides new money in the amount of $28,090,000 for permanent
improvements listed in Exhibit A. The remainder will be used to refund prior general
obligation debt. The draft Bond Ordinance and Preliminary Official Statement are
attached.
4. Standard and Poor’s and Moody’s affirmed the City’s General Obligation AAA and
Aaa bond ratings.
Item 19
Ordinance - Authorizing the Issuance of City of Irving, Texas, GeneralObligation Refunding and Improvement Bonds, Series 2016; Levying a Tax
in Payment Thereof; Awarding the Sale Thereof; Authorizing the Execution
and Delivery of a Paying Agent/Registrar Agreement, and a Deposit
Agreement; Approving the Official Statement; Approving a Disclosure
Counsel Engagement Letter; and Enacting Other Provisions Incident and
Relating to the Subject and Purposes of This Ordinance
Administrative Comments
1. This item has been recommended by the Financial Services Department.
2. Impact: Approval of this Ordinance will provide financing for an array of public
improvements including Streets, Storm Drainage, Parks, Public Safety, City Building
Improvements and Firefighting Improvements.
3. The total amount of the bond sale will be approximately $44,000,000. The
Ordinance provides new money in the amount of $28,090,000 for permanent
improvements listed in Exhibit A. The remainder will be used to refund prior general
obligation debt. The draft Bond Ordinance and Preliminary Official Statement are
attached.
4. Standard and Poor’s and Moody’s affirmed the City’s General Obligation AAA and
Aaa bond ratings.
»
Item 20 - Ordinance - Providing for the Issuance of City of Irving, Texas, Waterworks
and Sewer System New Lien Revenue Refunding and Improvement Bonds,
Series 2016; Authorizing the Execution and Delivery of a Paying
Agent/Registrar Agreement and a Deposit Agreement; Approving the
Official Statement; Approving a Disclosure Counsel Engagement Letter;
and Enacting Provisions Incident and Relating to the Subject and
Purposes of This Ordinance
Administrative Comments
1. This item has been recommended by the Financial Services Department.
2. Impact: Approval of the Ordinance will provide financing for Water and Wastewater
public improvements.
3. The total amount of bond sale will be approximately $31,000,000. The Ordinance
provides new money in the amount of $16,310,000 for permanent improvements
listed in Exhibit A. The remainder will be used to refund prior System Fund debt
issues. The draft Bond Ordinance and Preliminary Official Statement are attached.
4. In an effort to seek the lowest cost to the City and take full advantage of the
favorable interest rate environment, the sales will be conducted on a competitive
bidding basis.
5. Competitive bids will submitted and opened on Thursday, July 21. Final pricing and
bond issue amounts will be determined at that time. The bids will be communicated
to Council at their scheduled meeting the same evening. It is expected the bonds
will be delivered to the City on August 18.
Recommendation
The ordinance be adopted.
Item 20
Ordinance - Providing for the Issuance of City of Irving, Texas, Waterworksand Sewer System New Lien Revenue Refunding and Improvement Bonds,
Series 2016; Authorizing the Execution and Delivery of a Paying
Agent/Registrar Agreement and a Deposit Agreement; Approving the
Official Statement; Approving a Disclosure Counsel Engagement Letter;
and Enacting Provisions Incident and Relating to the Subject and
Purposes of This Ordinance
Administrative Comments
1. This item has been recommended by the Financial Services Department.
2. Impact: Approval of the Ordinance will provide financing for Water and Wastewater
public improvements.
3. The total amount of bond sale will be approximately $31,000,000. The Ordinance
provides new money in the amount of $16,310,000 for permanent improvements
listed in Exhibit A. The remainder will be used to refund prior System Fund debt
issues. The draft Bond Ordinance and Preliminary Official Statement are attached.
4. In an effort to seek the lowest cost to the City and take full advantage of the
favorable interest rate environment, the sales will be conducted on a competitive
bidding basis.
5. Competitive bids will submitted and opened on Thursday, July 21. Final pricing and
bond issue amounts will be determined at that time. The bids will be communicated
to Council at their scheduled meeting the same evening. It is expected the bonds
will be delivered to the City on August 18.
Recommendation
The ordinance be adopted.
»
Item 22 - ZONING CASES AND COMPANION ITEMS
Resolution - Approving Final Plat - P16-0002 - Heritage Crossing, Phase 1
Addition, Preliminary/Final Plat - Approximately 4.839 Acres Located at the
Northeast corner of Larry Drive and West Sixth Street - Jacobs
Engineering Group Inc., Applicant - Hines Interests Limited Partnership,
Owner
Administrative Comments
1. The Planning and Zoning Commission Hearing Date and Recommendation:
July 18, 2016 - Pending.
2. The purpose of this replat is to develop the property with 40 zero lot line lots with 6
common area, access, drainage, underground public utility and wall maintenance
easement lots, and 4 common area lots for alleyways.
3. The replat provides 40 zero lot line lots.
4. This plat dedicates the following:
A. 3-ft. wide utility easements along all streets and alleyways.
B. 3 common area, drainage and access easement lots.
C. 3 common area, underground public utility and wall maintenance easement
lots.
5. This housing development is unique in many respects, including lots fronting onto
common area open spaces or narrow street right of way, and public access
easements to allow access to Delaware Creek. The design was approved by
zoning case ZC15-0045. As a result of this design, the plat includes the following
exceptions to the Subdivision Ordinance:
a. Section 35-16b of the Subdivision Ordinance requires all lots to front upon a
public street. Twenty-two lots front onto a common area, and access is
provided via private alleys.
b. Section 35-20a of the Subdivision Ordinance requires that street right of
widths and cross-section design comply with the Master Thoroughfare Plan.
Residential streets are typically 52 ft. wide with a 31 ft. wide paving crosssection.
Renaissance Lane and Baroque Way have 43 ft. of right of way with
31 ft. of paving cross-section.
6. The plat complies with all other requirements of the Subdivision Ordinance and the
approved zoning site plan.
Recommendation
The resolution be approved.
Item 22
ZONING CASES AND COMPANION ITEMSResolution - Approving Final Plat - P16-0002 - Heritage Crossing, Phase 1
Addition, Preliminary/Final Plat - Approximately 4.839 Acres Located at the
Northeast corner of Larry Drive and West Sixth Street - Jacobs
Engineering Group Inc., Applicant - Hines Interests Limited Partnership,
Owner
Administrative Comments
1. The Planning and Zoning Commission Hearing Date and Recommendation:
July 18, 2016 - Pending.
2. The purpose of this replat is to develop the property with 40 zero lot line lots with 6
common area, access, drainage, underground public utility and wall maintenance
easement lots, and 4 common area lots for alleyways.
3. The replat provides 40 zero lot line lots.
4. This plat dedicates the following:
A. 3-ft. wide utility easements along all streets and alleyways.
B. 3 common area, drainage and access easement lots.
C. 3 common area, underground public utility and wall maintenance easement
lots.
5. This housing development is unique in many respects, including lots fronting onto
common area open spaces or narrow street right of way, and public access
easements to allow access to Delaware Creek. The design was approved by
zoning case ZC15-0045. As a result of this design, the plat includes the following
exceptions to the Subdivision Ordinance:
a. Section 35-16b of the Subdivision Ordinance requires all lots to front upon a
public street. Twenty-two lots front onto a common area, and access is
provided via private alleys.
b. Section 35-20a of the Subdivision Ordinance requires that street right of
widths and cross-section design comply with the Master Thoroughfare Plan.
Residential streets are typically 52 ft. wide with a 31 ft. wide paving crosssection.
Renaissance Lane and Baroque Way have 43 ft. of right of way with
31 ft. of paving cross-section.
6. The plat complies with all other requirements of the Subdivision Ordinance and the
approved zoning site plan.
Recommendation
The resolution be approved.
»
Item 23 - Ordinance - Zoning Case #ZC16-0040 - Granting S-P-1 (Detailed Site Plan)
for R-AB (Restaurant with the Attendant Accessory Use of the Sale of
Alcoholic Beverages for On-Premises Consumption) uses - Approximately
0.042 Acres Located at 8445 North Belt Line Road, Suite 110 - Planet Sub,
Applicant - SCSD Finnell, LTD., Owner
Administrative Comments
1. The Planning and Zoning Commission Hearing Date and Recommendation: July 5,
2016 – Favorable 8-0 (Commissioner Allen, absent).
2. The Comprehensive Plan Future Land Use Map recommends
Office/Technology/Warehouse uses for this property. This request is in
conformance with the Comprehensive Plan.
3. The subject property is a 1,840 sq. ft. lease space in a multi-tenant retail center. A
new Planet Sub restaurant is requesting rezoning to allow the accessory use of the
sale of alcoholic beverages for on-premises consumption.
4. The restaurant will have 44 interior seats. A total of 18 parking spaces are required
at one space per 2.5 seats, and are provided in the shopping center parking lot.
5. This property was rezoned to allow a small parking variance on the condition that
the maximum seating count for all restaurants tenants would be capped at 159
seats combined. Forty-four (44) seats are allocated to Planet Sub.
6. The request meets all of the requirements of the R-AB ordinance.
7. A total of six (6) public notices were mailed. Staff has not received any responses in
support or in opposition to this request.
8. This item supports Strategic Objective 3.5 – Effectively plan and manage land use.
Recommendation
The ordinance be adopted per the recommendation of the Planning and Zoning
Commission.
Item 23
Ordinance - Zoning Case #ZC16-0040 - Granting S-P-1 (Detailed Site Plan)for R-AB (Restaurant with the Attendant Accessory Use of the Sale of
Alcoholic Beverages for On-Premises Consumption) uses - Approximately
0.042 Acres Located at 8445 North Belt Line Road, Suite 110 - Planet Sub,
Applicant - SCSD Finnell, LTD., Owner
Administrative Comments
1. The Planning and Zoning Commission Hearing Date and Recommendation: July 5,
2016 – Favorable 8-0 (Commissioner Allen, absent).
2. The Comprehensive Plan Future Land Use Map recommends
Office/Technology/Warehouse uses for this property. This request is in
conformance with the Comprehensive Plan.
3. The subject property is a 1,840 sq. ft. lease space in a multi-tenant retail center. A
new Planet Sub restaurant is requesting rezoning to allow the accessory use of the
sale of alcoholic beverages for on-premises consumption.
4. The restaurant will have 44 interior seats. A total of 18 parking spaces are required
at one space per 2.5 seats, and are provided in the shopping center parking lot.
5. This property was rezoned to allow a small parking variance on the condition that
the maximum seating count for all restaurants tenants would be capped at 159
seats combined. Forty-four (44) seats are allocated to Planet Sub.
6. The request meets all of the requirements of the R-AB ordinance.
7. A total of six (6) public notices were mailed. Staff has not received any responses in
support or in opposition to this request.
8. This item supports Strategic Objective 3.5 – Effectively plan and manage land use.
Recommendation
The ordinance be adopted per the recommendation of the Planning and Zoning
Commission.
»
Item 24 - Ordinance - Zoning Case #ZC16-0045 - Granting S-P-1 (Detailed Site Plan)
for R-AB (Restaurant with the Attendant Accessory Use of the Sale of
Alcoholic Beverages for On-Premises Consumptions) Uses -
Approximately 1.15 Acres on the North side of Regent Boulevard, East of
Bent Branch Drive - Slim Chickens, Applicant - Stampede Crossing, LTD.,
Owner
Administrative Comments
1. The Planning and Zoning Commission Hearing Date and Recommendation: July 5,
2016 – Favorable 8-0 (Commissioner Allen, absent), subject to indicating the patio
on the site plan. The stipulation of the Planning and Zoning Commission has been
met.
2. The Comprehensive Plan Future Land Use Map recommends Commercial uses for
this property. This request is in conformance with the Comprehensive Plan.
3. The subject property is an existing lot being developed with a new Slim Chickens
restaurant. The applicant is requesting rezoning to allow the accessory use of the
sale of alcoholic beverages for on-premises consumption.
4. The restaurant will have 120 seats, including an interior and patio dining area. A
total of 48 parking spaces are required at one space per 2.5 seats.
5. The request meets all of the requirements of the R-AB ordinance.
6. A total of three (3) public notices were mailed. Staff has not received any responses
in support or in opposition to this request.
7. This item supports Strategic Objective 3.5 – Effectively plan and manage land use.
Recommendation
The ordinance be adopted per the recommendation of the Planning and Zoning
Commission.
Item 24
Ordinance - Zoning Case #ZC16-0045 - Granting S-P-1 (Detailed Site Plan)for R-AB (Restaurant with the Attendant Accessory Use of the Sale of
Alcoholic Beverages for On-Premises Consumptions) Uses -
Approximately 1.15 Acres on the North side of Regent Boulevard, East of
Bent Branch Drive - Slim Chickens, Applicant - Stampede Crossing, LTD.,
Owner
Administrative Comments
1. The Planning and Zoning Commission Hearing Date and Recommendation: July 5,
2016 – Favorable 8-0 (Commissioner Allen, absent), subject to indicating the patio
on the site plan. The stipulation of the Planning and Zoning Commission has been
met.
2. The Comprehensive Plan Future Land Use Map recommends Commercial uses for
this property. This request is in conformance with the Comprehensive Plan.
3. The subject property is an existing lot being developed with a new Slim Chickens
restaurant. The applicant is requesting rezoning to allow the accessory use of the
sale of alcoholic beverages for on-premises consumption.
4. The restaurant will have 120 seats, including an interior and patio dining area. A
total of 48 parking spaces are required at one space per 2.5 seats.
5. The request meets all of the requirements of the R-AB ordinance.
6. A total of three (3) public notices were mailed. Staff has not received any responses
in support or in opposition to this request.
7. This item supports Strategic Objective 3.5 – Effectively plan and manage land use.
Recommendation
The ordinance be adopted per the recommendation of the Planning and Zoning
Commission.
»
Item 21 - Ordinance - Amending Chapter 6 of the Code of Civil and Criminal
Ordinances of the City of Irving, Texas, by Providing Definitions, and
Providing Regulations for the Keeping of Chickens
Administrative Comments
1. This item has been recommended by the Animal Services Department.
2. Impact: These ordinance amendments will provide regulations for the keeping of
chickens in the City of Irving.
3. This ordinance was briefed on February 25, 2016, to the Community Services
and Public Safety Committee, who asked that it be brought forward to the full
Council for consideration. In addition, the ordinance was presented in Public
Input Meetings on April 11 and April 12, 2016.
4. This ordinance was briefed at Council Work Session on June 8, 2016.
5. This ordinance has been previously presented to the Animal Services Advisory
Committee, who recommends adoption of the ordinance.
6. This ordinance, if adopted, will amend Chapter 6, “Animal Services,” of The Code of
Civil and Criminal Ordinances to prohibit the keeping of roosters on land less than
one (1) acre, and limit the number of roosters to no more than two (2) roosters on
one (1) acre of land or more; provide a limit of twelve (12) hens on one-half (1/2)
acre of land or less, eighteen (18) hens on land more than one-half (1/2) acre but
less than one (1) acre, and (36) hens on land more than one (1) acre but less than
two (2) acres; require a 25-foot distance separation of chickens from any building
used or intended for human occupancy or habitation; require the proper feeding and
watering of chickens and the cleanliness of chicken enclosures; and prohibit the
slaughter of chickens within public view.
7. This ordinance prohibits the keeping of more than two (2) roosters on any property,
but does not limit the number of hens on land over two (2) acres.
8. This ordinance provides an exception for the keeping chickens on a lot zoned A-G.
9. This ordinance takes effect within 90 days.
Recommendation
The ordinance be adopted.
Item 21
Ordinance - Amending Chapter 6 of the Code of Civil and CriminalOrdinances of the City of Irving, Texas, by Providing Definitions, and
Providing Regulations for the Keeping of Chickens
Administrative Comments
1. This item has been recommended by the Animal Services Department.
2. Impact: These ordinance amendments will provide regulations for the keeping of
chickens in the City of Irving.
3. This ordinance was briefed on February 25, 2016, to the Community Services
and Public Safety Committee, who asked that it be brought forward to the full
Council for consideration. In addition, the ordinance was presented in Public
Input Meetings on April 11 and April 12, 2016.
4. This ordinance was briefed at Council Work Session on June 8, 2016.
5. This ordinance has been previously presented to the Animal Services Advisory
Committee, who recommends adoption of the ordinance.
6. This ordinance, if adopted, will amend Chapter 6, “Animal Services,” of The Code of
Civil and Criminal Ordinances to prohibit the keeping of roosters on land less than
one (1) acre, and limit the number of roosters to no more than two (2) roosters on
one (1) acre of land or more; provide a limit of twelve (12) hens on one-half (1/2)
acre of land or less, eighteen (18) hens on land more than one-half (1/2) acre but
less than one (1) acre, and (36) hens on land more than one (1) acre but less than
two (2) acres; require a 25-foot distance separation of chickens from any building
used or intended for human occupancy or habitation; require the proper feeding and
watering of chickens and the cleanliness of chicken enclosures; and prohibit the
slaughter of chickens within public view.
7. This ordinance prohibits the keeping of more than two (2) roosters on any property,
but does not limit the number of hens on land over two (2) acres.
8. This ordinance provides an exception for the keeping chickens on a lot zoned A-G.
9. This ordinance takes effect within 90 days.
Recommendation
The ordinance be adopted.
»
Items 25 & 26 - APPOINTMENTS AND REPORTS
25 Resolution - Selection of Mayor Pro Tem and Deputy Mayor Pro Tem by
the City Council (Requested by Mayor Van Duyne)
Administrative Comments
1. Impact: The selection of a Mayor Pro Tem and Deputy Mayor Pro Tem assures
continuity of municipal government in the absence of the Mayor or Mayor Pro Tem.
2. In accordance with the City of Irving Charter, Article IV, Section 10, the City Council
shall select from among the eight (8) councilmembers a Mayor Pro Tem who shall
perform all duties of the mayor in the mayor’s absence or disability and a Deputy
Mayor Pro Tem who shall perform all duties of the Mayor Pro Tem in the Mayor
Pro Tem’s absence or disability.
Recommendation
This item is requested by Mayor Van Duyne.
26 Mayor's Report
Adjournment
Items 25 & 26
APPOINTMENTS AND REPORTS25 Resolution - Selection of Mayor Pro Tem and Deputy Mayor Pro Tem by
the City Council (Requested by Mayor Van Duyne)
Administrative Comments
1. Impact: The selection of a Mayor Pro Tem and Deputy Mayor Pro Tem assures
continuity of municipal government in the absence of the Mayor or Mayor Pro Tem.
2. In accordance with the City of Irving Charter, Article IV, Section 10, the City Council
shall select from among the eight (8) councilmembers a Mayor Pro Tem who shall
perform all duties of the mayor in the mayor’s absence or disability and a Deputy
Mayor Pro Tem who shall perform all duties of the Mayor Pro Tem in the Mayor
Pro Tem’s absence or disability.
Recommendation
This item is requested by Mayor Van Duyne.
26 Mayor's Report
Adjournment
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